PA to Senior Leadership Team

PitStop Productions is looking to recruit a dynamic and highly organised Personal Assistant to support the Senior Leadership Team. This is a unique opportunity to support PitStop’s industry-leading video game audio services, as part of the Operations team in a key supporting role.

You will be working alongside a team of 75+ passionate creatives based in South Yorkshire and London, across the Voice, Sound Design, Music and Visual departments who are working on a huge range of video game titles, worldwide, from Indie to AAA, with its clients including Sony, Larian, Epic Games, Electronic Arts, Codemasters and Sega. We’re looking for individuals who would thrive in this creative environment and contribute to the team.

This exciting opportunity would suit someone who is passionate about working in the videogames industry, self-motivated and enjoys a challenge. There will be potential to develop the role as the business continues to grow, and implement new techniques and processes to really make the role their own. The successful candidate will receive a full handover and ongoing support whilst learning the role.  

Why work with PitStop?

  • We are an independent audio production team running multiple projects worldwide.

  • Over the past 25 years, we have grown our reputation and team, making us renowned for delivering reliably high-quality work.

  • We are on an exciting business growth journey.

  • We have a friendly and supportive team, who have built up a culture of looking out for each other.

  • We encourage collaborative working and sharing of skill sets across all levels.

  • You will have the freedom and security to fulfil your true potential

Responsibilities:

Personal Assistant support to the Senior Leadership Team.

  • To produce/prepare documentation and communications in a variety of formats including Word, Excel, PDF, PowerPoint and other reports including confidential material.

  • Transcription of dictated correspondence.

  • Provide practical support on longer term/project based tasks.

  • Liaising with clients and external organisations on behalf of the SLT in a professional and approachable manner.

  • Calendar management support.

  • Screening of meeting requests and prioritisation according to SLT’s focus.

  • Travel and accommodation organisation (local and international) and preparation of travel itineraries.

  • Plan and prepare for local and international conferences and events.

  • Liaising with the BizDev team to organise client meets alongside travel itineraries.

  • Assist in the planning and organisation of team events and celebrations.

  • Plan and attend internal meetings and take notes.

  • Ad-hoc purchasing on behalf of the SLT.

  • Ad-hoc support with personal tasks.

  • Provide occasional admin and creative support for the Operations team.

  • Miscellaneous support with Office Management tasks.


This job description is not a definitive list of tasks, rather it is designed to give an overview of the job. It is envisaged that the post-holder will use their own initiative and be proactive in finding and prioritising tasks.

What Skills Are We Looking For?

Organisation and Time Management:

  • Ability to manage multiple calendars,  appointments, and deadlines. 

  • Prioritising tasks effectively under pressure.

  • Planning ahead and anticipating the needs of the Senior Leadership Team.

  • Organising high-level meetings, taking minutes, and tracking action points.

Communication Skills:

  • Outstanding verbal and written communication.

  • Drafting emails, meeting agendas, and minutes.

  • Handling sensitive or confidential correspondence diplomatically.

  • Liaising confidently with internal and external stakeholders. Representing the leadership team in a professional and approachable manner.

Attention to Detail:

  • Ensuring accuracy in documentation and scheduling.

  • Reviewing materials before they reach the SLT.

Proactivity and Initiative:

  • Anticipating needs before they arise.

  • Solving problems independently.

Technical Proficiency:

  • Proficient with Microsoft Office and equivalent tools.

  • Proficient with collaboration tools (e.g. Teams, Zoom).

  • Confident in setting up virtual meetings and managing shared documents.

Adaptability and Resilience:

  • Working well in a fast-paced, ever-changing environment.

  • Managing shifting priorities calmly and efficiently.

Business Awareness:

  • Understanding of the organisation’s strategy and objectives.

  • Aligning support to the goals of the SLT and business priorities.


Desirable skills and abilities: 

  • Previous PA experience would be advantageous.

  • Confident in the use of social media for promotional posts and message management.

  • Video/photo editing skills.

  • Knowledge of Canva or other creative softwares used to create promotional material would be advantageous.

  • Experience of international travel bookings.


Personal Attributes: 

  • Proactive and adaptable.

  • Polite, professional and friendly.

  • Work well under pressure whilst demonstrating attention to detail.

  • Self-motivated with a strong work ethic.

  • Meticulous eye for detail.

  • An understanding and interest in the creative digital sector.

  • Able to be trusted with highly sensitive information.

  • Able to maintain professionalism and protect confidentiality at all times.

Other requirements: 

  • Full driving licence and vehicle desirable.

Company Benefits:

Collaborative culture within a team with a wealth of knowledge to share

  • 25 days of annual leave plus Bank Holidays, increasing with length of service.

  • Bi-annual holiday purchase scheme.

  • Bonus scheme

  • Finder’s fee commission on projects

  • Enhanced maternity and paternity leave

  • Flexible working policy

  • Pension contributions

  • Company funded social events 

  • Regular games nights / tournaments

  • Access to acoustically treated recording studios / creative spaces

  • Entry to industry events

  • Enhanced sick pay

  • Access to company paid Health Cash Plan

  • Mental health and wellbeing support through an Employee Assistant Program

  • Discounted gyms and shopping

  • Holiday closure at Christmas

  • Free company paid phone

Details:

Hours: 37.5 hours per week 


Working Pattern: 9.30 - 6pm Monday to Friday, with a one hour unpaid lunch break. Some occasional flexibility may be required.


Location: Dodworth, Barnsley, South Yorkshire.


Salary: £24,000-£26,000  per annum, dependent on experience.


PitStop is an equal opportunities employer, understanding the value of diversity in every sense and recognising the importance of inclusivity in the workplace. We encourage candidates from diverse backgrounds to apply.


Please apply to jobs@pitstopproductions.co.uk with your CV and cover letter explaining why you feel you would be a good fit for the position.